A report is written for senior officials who need to decide whether to fund a project. Which approach is most suitable?
Correct answer: D. Emphasise decision-relevant evidence and implications
- A. Avoid discussing risks so the proposal appears stronger
- B. Include every raw note before stating the issue
- C. Use informal jokes to create personal rapport
- D. Emphasise decision-relevant evidence and implications
Explanation
Decision makers need concise evidence, implications, costs, benefits, and risks that support a funding decision. Hiding risks or burying the issue in raw notes weakens the report's usefulness.
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Memos communicate internal information, instructions, decisions and action points through concise headings, a clear purpose and organised details. Reports present findings, analysis and recommendations using an appropriate structure, objective language, evidence, headings, tables or summaries, while distinguishing a factual report from a persuasive proposal.
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