Which entry is the best example of a clearly written action item in meeting minutes?
Correct answer: B. The finance officer will submit the revised budget by 15 May
- A. The budget was discussed at length
- B. The finance officer will submit the revised budget by 15 May
- C. Several members expressed different views
- D. The next meeting may be held sometime next month
Explanation
A useful action item identifies what must be done, who is responsible, and when it is due. The other entries describe discussion or uncertainty without assigning a definite task and deadline.
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About Presentation and Meeting Documents
Presentation and meeting documents cover agendas, notices, minutes, briefing notes, slide content and speaker notes. They require clear objectives, logical sequencing, concise visual wording, accurate recording of decisions and action points, and a distinction between an agenda, which plans a meeting, and minutes, which record it.
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