Which revision removes the pronoun ambiguity in this business sentence? The manager informed the assistant that she needed to update the invoice.
Correct answer: C. The manager told the assistant, “You need to update the invoice.”
- A. The manager informed the assistant that she needed to update the invoice.
- B. The manager informed the assistant about updating the invoice.
- C. The manager told the assistant, “You need to update the invoice.”
- D. The manager informed the assistant that the invoice needed her.
Explanation
The pronoun “she” in the original sentence could refer to either the manager or the assistant. Option C clearly identifies the assistant as the person who must update the invoice.
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About Grammar for Business Writing
Clear business writing depends on sentence structure, subject-verb agreement, verb tense, pronoun reference, modifiers, articles, prepositions and punctuation. Attention also goes to active and passive voice, parallel structure, formal usage and avoiding fragments, run-on sentences and unnecessary shifts in tense or point of view.
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